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AI phone receptionist
Answers every call, day or night. Asks the right questions, books the job and sends you the details.
AI phone receptionist · Module 01
Never miss another job call.
SteelcapHQ answers every call, day or night, books the work and sends you the details. It's the first piece of a modular AI back office for trades and field businesses. Pick the modules you need. Pay only for those.
- Answers 24/7
- Books jobs
- UK and US
- Modular pricing
Call answered
Example call summary
- Job
- Leak under kitchen sink
- When
- Booked: first slot tomorrow
- Caller
- Homeowner, call back OK
- Next
- Added to job board
The problem
You're on the tools. The phone's ringing.
You can't quote, invoice, chase leads, fill in paperwork and answer the phone while you're doing the actual job. So something gives. Usually it's the call you couldn't take, the quote that went out late, or the invoice nobody chased.
SteelcapHQ is an AI back office that does that work for you. It runs in the background, follows your rules, and hands you the bits that need a person.
Six modules
Pick what you need. Leave what you don't.
Every module works on its own and works better together. Start with the AI phone, or start anywhere.
Jobs, scheduling and dispatch
One place for every job. Book it, schedule it, send the right person and keep the customer in the loop.
Quotes, invoices and getting paid
Turn a call or site visit into a clear quote. Turn the finished job into an invoice. Chase the money for you.
Automatic lead follow-up
Texts and emails that go out on time, so leads and quotes don't go cold while you're busy on the tools.
Compliance paperwork
Risk assessments, method statements, certificates and safety documents, drafted for you and stored in one place.
Owner dashboard
Calls, leads, jobs, quotes, invoices and paperwork in one view. Plus a daily briefing written in plain words.
How it works
Three steps. No rip and replace.
Book a demo
Tell us how your business runs. We show you the modules that fit and go through pricing for your setup.
We set it up
We build it around your services, rules and tools. You check it and sign it off before it goes live.
It gets to work
Calls answered, jobs booked, quotes chased, paperwork drafted. You stay in charge and change things any time.
Agentic, not just software
It doesn't wait to be told.
Most software is a place to type things in. SteelcapHQ's AI agents do the work: answer the call, draft the quote, send the reminder, fill in the form. You set the rules and approve what matters.
You stay in charge
- You decide what the AI can do on its own and what needs your OK.
- Quotes, documents and messages follow your templates and your tone.
- Every call, message and change is logged so you can see what happened.
- Add, change or drop modules as the business changes.
Built for the physical economy
For people who work with their hands.
Trades, construction, logistics and engineering. If your work happens on site, on the road or in the workshop, it's built for you.
Trades
Plumbing and heating · Electrical · HVAC
Construction
Contractors and builders · Subcontractors · Groundworks and landscaping
Logistics
Couriers and same-day delivery · Haulage and freight · Removals and storage
Engineering
Civil engineering · Mechanical and electrical (M&E) · Fabrication and welding
A day with SteelcapHQ
See how it could work for you.
Four example scenarios showing which modules different firms might pick and how the day flows. These are illustrations, not customer stories.
Example scenario: illustrative, not a real customer
Manchester, UK
A plumbing service in Manchester
A small plumbing and heating team that lives on the phone and loses evenings to quotes.
Example scenario: illustrative, not a real customer
Liverpool, UK
A civil engineering firm in Liverpool
A civil engineering contractor buried in site paperwork and client requests.
Example scenario: illustrative, not a real customer
Florida, US
A tree service firm in Florida
A tree service crew that gets slammed with calls whenever a storm rolls through.
Example scenario: illustrative, not a real customer
New York, US
An HVAC firm in New York
A heating and cooling company with seasonal rushes and lots of maintenance plans to keep track of.
FAQ
Straight answers.
Anything marked TBC is still being set. We'll confirm it on the demo call.
How does modular pricing work?
Each module has its own monthly price. You pick the ones you want and pay only for those. Start with one, add more later, or drop one you don't need. Modules start from £99 / $120 a month each. We go through full pricing for your setup on the demo call.
How long does setup take?
It depends on which modules you pick and the tools you already use. We'll give you a clear timeline on the demo call, before you commit to anything. Typical setup times: TBC.
Does the AI phone receptionist sound human?
It uses a natural-sounding AI voice and holds a normal conversation. It doesn't pretend to be a person, and you choose how it introduces itself. Hear it for yourself on the demo.
Does it work in the UK and the US?
Yes. SteelcapHQ is built for businesses in both, and we show prices in GBP and USD. Details like local phone numbers and the integrations available in your area are confirmed on the demo call (TBC).
What happens to my data?
Your data is yours. We use it to run the service for you and nothing else, and we don't sell it. Where data is stored and which providers we use will be listed in our Privacy Policy before launch (TBC).
Am I tied into a long contract?
Contract length and notice terms are still being set (TBC). We'll set them out in plain words before you sign anything.
See it on your own business.
Book a short demo. We'll show you the modules that fit your work, hear the AI phone in action and go through pricing for your setup.